Not a folder of good intentions

Compile complete, audit-ready OHS safety files in minutes. 62 controlled documents, gap analysis, and version tracking. Professional Edition v6.3.

View SFM Plans — From R399/mo Download Free Trial Download Brochure (PDF)

62 documents. One screen.

Every document in a complete OHS safety file, organised into sections with status tracking, revision control, and gap analysis at a glance.

Safety File Manager — main document dashboard showing 62 documents across all sections

What a safety file should actually look like

62 Controlled Documents

Every document referenced in the OHS Act and Construction Regulations 2014. Pre-formatted, pre-numbered, revision-controlled. Sections A through F covering administrative, appointments, risk, training, compliance, and project close-out.

Gap Analysis

The system tells you what is missing before the auditor does. Generated, master, uploaded, and client-supplied documents tracked separately. Red/amber/green status at a glance.

Version Tracking

Every document revision tracked with dates and revision numbers. No more "latest version" confusion or overwritten files.

One-Click PDF Export

Generate a complete, print-ready safety file as a single PDF. All 62 documents compiled in order with cover page, index, and bound-in certificates.

Personnel Management

Load every worker with ID copies, medical certificates, and competency records. Expiry tracking flags certificates before they lapse. Documents bind automatically into the safety file.

Risk Assessment

Task-based risk assessment using a 5x5 Likelihood x Severity matrix. Insert common activities from the built-in library or add custom hazards. Initial and residual ratings with control measures.

From project setup to printed safety file

Project details form — step 1 of 4
Project DetailsCapture project, client, compiled-by, and responsible person details. Step 1 of the new safety file wizard.
Personnel management — workers, ID copies, medical certificates
Personnel ManagementLoad workers with ID copies, medical certificates (expiry-tracked), and competency records. Documents bind into sections B16/B17/B18.
Risk assessment — 5x5 matrix with controls
Risk Assessment5x5 L x S matrix. Insert from the built-in activity library or add custom hazards. Initial and residual ratings with documented control measures.
Generated cover page — ready to print
Generated Cover PageProfessional cover page auto-populated from project details. OHS Act and Construction Regulations referenced. Print-ready with revision tracking.

Why use Safety File Manager

Save Time

Compile a complete safety file in hours, not days. Duplicate existing files for similar projects. All documents pre-formatted and revision-controlled.

Reduce Risk

Gap analysis ensures nothing is missing before the auditor arrives. Expiry tracking flags lapsed medical certificates and competencies before they become non-compliances.

Save Money

Consultants charge R1,000 to R20,000 per safety file. Produce unlimited files from R399/month. The software pays for itself on the first project.

Stay Compliant

Every template references the relevant section of the OHS Act, Construction Regulations 2014, and applicable SANS standards. Audit-ready from day one.

KelCor Cloud — Coming Soon

Fully managed hosting, automatic backups, zero IT overhead. Be the first to know when it launches.